Home » Categories » Multiple Categories

How Free/Busy Calendar Sync Works

Overview:

To assist with scheduling and avoid adding appointments in two calendars (a personal calendar and GLCC calendar), advisors can use free / busy calendar sync to keep both calendars up-to-date regardless of which calendar is updated.

Free/Busy Calendar sync allows an advisor to block out time on their personal calendar and have it update availability on the advising calendar in GLCC.  Appointments added into GLCC will also update the personal calendar.

This feature saves time, ensures accuracy in scheduling and allows colleagues to see when the advisor is truly booked as opposed to just having time blocked for a potential appointment. 

Note:  This feature is only available with scheduling blocks and appointment types.  The school must have the add-on feature Calendar Integration set up to utilize this functionality. 

Here is how it works:

An advisor or coach indicates their availability for advising appointments by scheduling blocks of time in GLCC.  Students can then schedule appointments within these scheduled blocks of time.  Scheduled appointment blocks then sync to appear on your personal Outlook or Google calendar but the time is marked as "free" until a student schedules an appointment.  These appointments then block out the time as "busy" as they are scheduled.  In addition, if a meeting or appointment is scheduled on your personal calendar, this time is also blocked out on the GLCC calendar so that a student cannot schedule an appointment during that time. 

For example:

An advisor has a block of time scheduled every Monday and Wednesday from 1pm to 4pm for coaching appointments.  However, this Monday, they have a team meeting from 2-3pm.  The advisor accepts the meeting invitation creating an appointment on their personal calendar.  This time slot will then show their time as busy in GLCC and students will not be able to schedule appointments during that time. 

In addition, an advisor can add an appointment on their personal calendar during any time outside of a scheduled block and this will also update in GLCC.

If the advisor does not want their GLCC calendar to be updated, they can mark the appointment as "private" in their personal calendar.  If an appointment is marked as "Private" in Outlook, it will not sync up to the GLCC appointment calendar. 

 

 

 

Attachments Attachments
There are no attachments for this article.
Comments Comments
There are no comments for this article. Be the first to post a comment.
Related Articles RSS Feed
What is a Widget?
Viewed 1326 times since Oct 11, 2010
What is a Screen Message?
Viewed 712 times since Oct 14, 2010
Resume Book Order Approval
Viewed 225 times since May 8, 2019
What are the fields most search by recruiters?
Viewed 1054 times since Nov 17, 2013
Student Data Import Tool
Viewed 4557 times since Aug 2, 2017
MultiPost Overview
Viewed 54 times since Aug 2, 2019
How Do I Add Notes to Candidate or Contact Records?
Viewed 801 times since Oct 31, 2017
Candidate was able to signup for a workshop with a max attendees of 0
Viewed 1150 times since Dec 19, 2013
How do I change the widgets on my Metrics dashboard?
Viewed 1073 times since Aug 22, 2017
What is the difference between Run Schedule and Confirm Schedule?
Viewed 952 times since Oct 29, 2010